What are the general specific procedures for ordering LED displays from overseas manufacturers?

Step 1: Clarify your requirements and send inquiry to suppliers

Confirm full technical specs in advance: screen dimension, pixel pitch (P value), indoor/outdoor usage, brightness, IP rating, GOB or standard technology, mounting method, required certifications (CE, FCC, UL, RoHS), destination country and budget. Send full requirements to manufacturers for technical proposal and quotation.

Step 2: Supplier issues technical layout and formal quotation

The factory provides screen layout drawing, cabinet & module configuration, control system recommendation, detailed quotation with trade terms (EXW/FOB/CIF/DDP), production lead time, spare parts, flight case, warranty period and quotation validity. You may compare multiple suppliers and negotiate price & configurations.

Step 3: Confirm order and issue Proforma Invoice (PI)

After both sides confirm specs, price and delivery time, the supplier issues a stamped PI. You double-check all details and sign back the PI or sales contract, clarifying warranty terms and liability clauses.

Step 4: Pay production deposit to start mass production

Standard international payment term: 30% deposit to launch production. The factory arranges BOM procurement, SMT production and module assembly.

Step 5: Production, full QC and long-time aging test

1. Single module lighting test to check dead pixels & color difference;
2. Complete screen 48–72 hours continuous aging test for brightness & color calibration;
3. Send photos and test videos to you for remote inspection; adjust defects if any before shipment.
   
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Step 6: Settle balance payment, pack goods

After you approve the full-screen test report, pay the remaining 70% balance. All cabinets, modules, cables, spare parts and tools are packed into shockproof flight cases with detailed packing list.

Step 7: Customs declaration & arrange sea/air freight

The factory prepares full customs documents: commercial invoice, packing list, bill of lading, certificate of origin and product certifications. Book shipping space via forwarder, complete export customs clearance and share tracking & departure info with you.

Step 8: Customs clearance and goods pickup at destination port

Local freight forwarder assists customs clearance and tax payment. You pick up goods and check for damage or missing items upon arrival.

Step 9: On-site installation, commissioning & after-sales support